Help

1: General

 

• Many forms have been updated; please use those from the TPN Admin Materials web page.
• The use of a reference number for each activity facilitates the administration of claims for activities proposed; this reference should be the same in TPN4 (branch proposals), TPN5 (composite proposals) and TPN3 (claim form).

 

ALL FORMS  

• All forms can be filled electronically. They are Word tables and will take as much text as you can enter. Very useful for descriptions of activities!
• Forms are also in PDF format, so margins won't be an issue at the time of printing. If you are going to fill the forms by hand (using CAPITALS or very clear handwritting) then print first.
• All forms must be signed by the person responsible for it in filling; some forms MUST be countersigned - please check.

 

ATTENDANCE AT ACTIVITIES

• Remember to have participants at an event sign the attendance register. (See TPN1- Guidelines)
• Where an activity has been promoted, and where the response has suggested that fewer than 10 participants will attend, it is strongly recommended that the event be cancelled.

 

CONFERENCES  

• Only 50% of the total Activity grant can be allocated to an annual Conference; this is to promote activity at local level.
• Give as much information as possible when presenting a proposal for a conference; in particular, a draft programme will be required. No proposals will be considered without such information.
• Please note that conferences should be held outside of the school week.
• Lecturers must be paid by the nominated Education Centre in order to deduct the appropriate taxes.
• Vouchers ‘in lieu’ of payment may not be claimed for; neither can items such as flowers, wine or promotional bags.

 

DEADLINES   

• deadline for CLAIMS
• The deadline for receiving claims on funding in any school year is 30th September of same year, both for claims on activities (TPN3) and claims being made for the administration costs of National Executives (TPN7).
• deadlines for PROPOSALS
• The first deadline for applications for funding 2010/11 is 30th September 2010. These applications will be considered at the earliest TPN Steering Committee meeting; requests for clarifications on proposals will delay their approval. There will be a final deadline, 31st October, both for proposals for activities (TPN5) and those of National Executive’s (TPN6).

 

SIGNATURES  

• No forms, whether proposals or claims, will be accepted without the appropriate signatures, especially those requiring the signature of the Director of the nominated Education Centre.

 

2: Forms

 

TPN1 GUIDELINES

• Always refer to this document for information.

 

TPN2 REGISTRATION  

• Postal addresses will be required for the Chairperson and the TPN Coordinator; for other positions email addresses only will be necessary. When requested, these details will be forwarded to the Department of Education and Science, Education Centres and teachers looking for contacts for a particular association or branch. Under no circumstances will they be forwarded to commercial enterprises or to other external bodies.

 

TPN3 RECORD and REPORT FORM  

• To speed payment of claims this form should be completed and returned after each activity – no receipt equals no payment!
• When preparing a claim please bear in mind your costs as estimated; while some flexibility will be allowed, costs claimed should be consistent with costs estimated.
• The claim should be referenced to the number used in the TPN4-Branch Proposal (see General points at the beginning of this page).

 

TPN4 BRANCH PROPOSAL FORM  

• Copies of branch proposal forms must be included with the composite proposal form (TPN5). The TPN Coordinator should have all the information relating to the activities of branches in case the Steering Committee requires more information.
• Activities should be referenced as per form (i.e. A1, A2…); these reference numbers should be used again for claims.

 

TPN5 NATIONAL NETWORK COMPOSITE PROPOSAL FORM  

• From 2009/10 grants have been reduced by 25%.
• Always consult with the Director of your nominated Education Centre and with the appropriate PDST personnel ( i.e. regional or national coordinator) in formulating your proposal.
• This ‘composite application form’ must be accompanied by copies of the original TPN4 forms – the branch proposals. Reference number for each activity must be the same as the one in the proposal AND the claim.
• Make sure this form is signed by Director of the nominated Education Centre.

 

TPN6NATIONAL EXECUTIVE ADMINISTRATION COSTS PROPOSAL FORM   

• The current form already includes some items that can be included in your proposals.

 

TPN7 NATIONAL EXECUTIVE ADMINISTRATION COSTS CLAIM FORM

• From 2009/10 grants have been reduced by 25%.
• Deadline for all claims is 30th September of the year of the grant.  
• Always refer to your TPN6 proposals for guidance; claims in relation to travel and subsistence must not exceed 40% of the total approved allocation.

 

3: Claims

COMMUNICATION, NEWSLETTERS and PUBLICATIONS  

• Under new guidelines all printing is discouraged; instead website facilities should be developed in order to facilitate communication and the distribution of materials.
• Maximum allocation amounts have been agreed for some administration costs; these include telephone and website costs. Please see TPN6 and Helpful Hints for more information on these, or cheque the TPN home page by clicking here.

 

EDUCATION CENTRE CHARGES  

• Education Centres will provide meeting rooms free of charge when such rooms are available under the Centre’s timetable.
• If the Centre is required to open outside its hours of business a charge of €60 for evening opening or €150 for a Saturday will be invoiced to the TPN.
• There will be achrge for catering .